How May We Help Your HOA?

Simple, modern affordable full service HOA legal support is what we are all about. We provide the legal services you need to successfully lead your communities.

Our mission is to achieve solutions for Colorado HOAs that protect the investments of owners and foster neighborhoods and relationships within the communities.

Board Duties and Responsibilities

An HOA has a board of directors that helps its members understand and follow the rules designed to maintain the community and the property values. The board of directors is made up of volunteers, elected by the homeowners, who’ve been asked to serve and perform a range of duties. The primary duties of an HOA board is to attend and conduct meetings, keep homeowners informed of issues that concern them and their community, handle reserve funds and budgeting, help select professionals on behalf of the association, and to authorize legal action to enforce covenants. Below are links to articles that offer greater detail on those responsibilities.

See our list below of helpful resources for Board Members.

HOA Services

Attorney Fees and Costs That Fit Your Association
We offer the Association two choices on referral of current owner accounts to our firm. One is our “Shared Risk Assesment Collections” program where accounts are handled on contingency and the law firm shares the risk of collection with the Association.  The other choice is based on our "Fixed Fees Assessment Collection.”

Revenue to Your Association
Whichever program your Association chooses, our assessment collection services provide results that owner associations need – collected assessments!

  • Our phone calls resolve about one-third of all cases in under 60 days.
  • Approximately one-third of the remaining cases are resolved when a lawsuit is filed.
  • All cases are pursued diligently by experienced legal professionals leveraging all court remedies.

Immediate Action = Results Expected by Associations
Following referral of a collection account, our Owner Account Specialist seeks to contact the owner and resolve the debt. This component of our assessment collection services has several benefits:

  • Payments to the Association
  • Fast resolution
  • Avoids the courts and possibility of a trial

How Assessments Are Collected By Our Team
From the first letter and phone calls to the owner and throughout our work on each account, our trained and experienced professionals diligently pursue the revenue your Association needs. With collected assessments, your Association can provide services to your members.

We utilize specialized software and processes. We use all available legal means to collect delinquent assessments, including methods not offered by others - credit card and ACH payments can be made on our website or over the phone.

Status reports are regularly provided to management. We know what Associations want and we are accountable. With three offices in Colorado, we provide local knowledge and accessibility.

As general counsel to HOAs and community associations, we advise boards of directors and managers on how to comply with the Colorado Common Interest Ownership Act, the Colorado Revised Nonprofit Corporation Act, anti-discrimination laws and applicable administrative regulations and statutes.

We advise association boards on day-to-day operations, including interpretation and enforcement of governing documents, fiduciary duties of directors, amending and restating governing documents, preparing and enforcing vendor contracts, board meetings, election issues, employment law, etc.

Managing disputes – We work to keep our clients out of lawsuits. To that end, we provide associations and their boards with risk analysis, cost estimates, and options for managing conflict, including mediation and arbitration. When alternative dispute resolution proves ineffective, we litigate aggressively to win the dispute.

Contracts – Year after year, associations enter into contracts for services, including for long-term services and special projects. We assist associations and boards with negotiating and drafting contracts, interpreting existing agreements and enforcing them when contractors fail to abide by their terms. Contract services include, but are not limited to: management, employment, repairs, landscaping, patrol services, elevator maintenance, concrete installations, asphalt paving, painting, plumbing, and electrical.

The covenants are the backbone of a community association and, when properly enforced, play an important role in preserving property values. We understand that enforcing covenants against your neighbors can be one of the most uncomfortable aspects of governing the community. However, it is part of the association's responsibilities and one of the most visible activities of the board. It is vital to have clear covenant enforcement policies and notice and hearing procedures to efficiently enforce covenants. Obtaining voluntary compliance should be the goal of every association. If an owner does not voluntarily comply with the covenants, most associations can levy fines and even pursue court action to obtain compliance. We are available to assist the association with all levels of covenant enforcement, from drafting policies and educating owners regarding the importance of the covenants to obtaining court orders.

As communities age, their needs change, problems are identified, new laws are enacted, and governing documents become outdated. Governing documents can be amended to meet the needs of the community. The association may decide that it needs to amend and restate these documents in their entirety or simply amend a limited portion. We can review your existing documents to help you determine whether the association could benefit from an amendment and to advise you on how to proceed with garnering owner support. We draft amendments to declarations, articles of incorporation, and bylaws to help the association reach its goals and work with you throughout the approval process. Since many associations have found it difficult to obtain enough owner response to amend declarations, Colorado law permits an association to petition the court for approval of a declaration under certain circumstances. We can pursue this amendment option for the association, if necessary.

When it comes to litigation and dispute resolution, we provide associations and their boards with risk analysis, cost estimates and available options.  In litigation or other disputes, we are strong advocates for our association clients.  When voluntary compliance or dispute resolution is not possible or is unsuccessful and litigation becomes necessary, we litigate aggressively to provide associations the best chance to win the dispute.  Our litigation and dispute services include the following:

  • Covenant and Rule Enforcement
  • Contract Disputes
  • Lawsuits
  • Administrative Hearings

Insurance Defense – We frequently represent associations as the attorneys appointed by the association’s insurer.  In those instances where we are not appointed, we can provide ongoing oversight of insurance-appointed defense attorneys, independent evaluations of the quality of your defense, and alternatives for the association.

In addition to hourly billing, we offer retainer services that allow communities and associations to choose the service level that best meets their needs.  Our retainer services benefits include:  discounted fees and bundles services, unlimited telephone calls, attendance at a board meeting or member education, audit response letters (as needed) and HOA Information Office registration.

Meet the Team

Frequently Asked Questions

Would giving an owner the sign-in sheet for a board election meeting disclose a homeowner’s vote?

The sign-in sheet will only show who was at the meeting and not how those people voted unless you identify who is holding someone’s proxy on the sign in sheet and that exactly matches the number of votes one person received.

Under the new record inspection statute, the association is required to keep ballots and proxies for a year.  If you give ballots to each person who holds one or more proxies, the ballots confirm the result of the election, yet preserve secrecy.  The intent here is that owners are entitled to cast their ballots without their names attached.  The sign-in sheet is really no different than the records that are kept by the counties for elections.  The county knows who came in to vote, but those records do not disclose how someone voted.

Can the actual vote count for a board election of multiple candidates be provided to an owner?

The association can report the actual vote count.  It may not report or disclose any identifying information as to who voted for what candidate.  CCIOA addresses reporting results as follows:  “The results of a vote taken by secret ballot shall be reported without reference to the names, addresses, or other identifying information of unit owners participating in such vote.”

What is a proxy?

A proxy is a written document in which an absent owner permits another party to vote or take action on his/her behalf at a meeting.  Proxies may either be general or directed.  General proxies contain no instructions on how the proxy holder should vote.  Directed proxies instruct the proxy holder how to vote on particular issues. 

The proxy must be presented to the secretary who verifies the proxy and acknowledges that the proxy holder may act on behalf of the absent owner.  The secretary will then give the proxy holder one ballot for each proxy held.   

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Orten Cavanagh Holmes & Hunt, LLC
Copyright © 2020

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1445 Market Street, Suite 350
Denver, CO 80202
Main: 720-221-9780
Fax: 720-221-9781

Colorado Springs

14 N. Sierra Madre Street, Suite A-1
Colorado Springs, CO 80903
Main: 719-457-8420
Fax: 719-457-8419

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