NOTICE to our clients and managers

NOTICE to our clients and managers alike – effective September 1, 2018, Colorado made changes to the law which affects how Associations and Management Companies store and handle the personal identifying information of its members.  The law impacts all communities whether self-managed or professionally managed.  Associations should contact their attorney to discuss and adopt the necessary policies.

WHAT’S COVERED:

• Associations and Management Companies must adopt written policies governing the disposal of paper and electronic records containing “personal identifying information.”
• Associations and Management Companies must take reasonable steps to protect personal identifying information.
• In the event of a security breach, notice must be provided to members and, in some cases, to the State Attorney General.

EXAMPLES OF PERSONAL IDENTIFYING INFORMATION, INCLUDE:

Social security numbers, identification numbers, passwords, pass codes, state driver’s license or identification numbers, passport numbers, employer, student or military ID numbers as well as financial account numbers (this list is not exhaustive).

WE CAN HELP:  Contact your attorney at Orten Cavanagh & Holmes to discuss this new mandatory policy requirement.